Glossary
Terms used in Quote Hub and in these help pages.
| Term | Meaning in Quote Hub |
|---|---|
| Access code | A six-digit, one-time code emailed to a client or supplier contact so they can open the portal. It expires after 10 minutes. |
| ACL | Score's own approved supplier list. Second in supplier priority, after the client's ASL. |
| Agent | An AI component that prepares one kind of work, such as the Screening Agent or the Sourcing Strategist. Agents prepare proposals; people approve them. See Agents. |
| Agent trace | The step-by-step record of an agent run: what it read, which rules it applied and what it proposed. |
| ASL | The client's approved supplier list. First in supplier priority. |
| Autopilot | An administrator setting that auto-approves selected internal proposal types. Emails to clients and suppliers can never be auto-approved. |
| AVL | Score's approved vendor list. Used after the client ASL, Score ACL and LTSA suppliers. |
| Client portal | The secure page where a client answers clarifications, views the quotation and accepts or rejects deviations. No Quote Hub account needed. |
| Confidence | How sure an agent is about a proposal or an extracted value, shown as a percentage. |
| Copilot | The assistant opened with Ask Quote Hub or Ctrl K. Answers questions using live data and can raise proposals. |
| CT1 | The D365 opportunity record. Quote Hub prepares it and sends it to the D365 import folder. |
| CT3 | The D365 sales quotation record. Sent to the D365 import folder when the quotation goes to the client. |
| D365 | Microsoft Dynamics 365, Score's system of record. Quote Hub sends opportunities, RFQ forms, quotations and quotation statuses as import files. |
| Deviation | A difference between what the client asked for and what Score offers, such as material, model or testing. Registered against a line and submitted to the client with the quotation. |
| DOA | Delegation of authority: who must approve a quotation commercially, based on value, margin and single bids. |
| Enquiry | A client request for quotation in Quote Hub, numbered SQ-year-number, for example SQ-2026-00018. |
| Frame agreement | The client contract an enquiry falls under. It sets the scope of supply used in the scope check. |
| Hub | The KL sourcing hub. Hub buyers float RFQs to suppliers and record their quotes. |
| Incoterms | The delivery terms on a supplier quote or client quotation, for example DAP with a named place. |
| LTSA | Long-term supply agreement with a supplier, with agreed discounts and lead times. Third in supplier priority. |
| MDR | Manufacturer's data report: the documentation pack a client may require with the goods. Captured as an inspection or documentation requirement. |
| OEM | Original equipment manufacturer. Single-source RFQs usually go to the OEM or its local agent. |
| Owner | The sales engineer responsible for an enquiry. Their proposals and notifications go to them. |
| Perth RFQ meeting | The daily meeting where the Perth sales team reviews enquiries tabled for discussion. Quote Hub keeps the agenda. |
| Proposal | An action an agent recommends, such as sending a clarification or applying costing. Nothing happens until a person approves it. |
| PSV | Pressure safety valve. Lines for PSVs carry set pressure and orifice. |
| QRT / CAS level | The quality requirement tier and criticality level Woodside assigns to an item. Drives inspection and documentation requirements. |
| Recycle inventory | Client-owned stock held by Score. Shown separately in Stock (SAS) and checked during the stock check. |
| RFQ Upload Tool form | The form a sales engineer sends to the KL hub: lines to source, requirements and the supplier shortlist. Numbered RFQT-year-number. |
| Sales unit | The Score office an enquiry or user belongs to: PER (Perth), DAR (Darwin), BRI (Brisbane) or KL (Kuala Lumpur). |
| SAS | Score's stock system. Quote Hub checks SAS stock for each line before going to suppliers. |
| Single bid | A line where only one supplier quoted. It needs a written justification and adds the sales lead to the commercial approval. |
| Single Bid Check Sheet | Score's record of the supplier comparison and selection per line. Prepared on the Bid check tab. |
| Superseded | A proposal replaced by a newer one of the same kind. It no longer needs a decision. |
| Supplier portal | The secure page where a supplier views the RFQ, submits or revises a quote, or declines. The end client is not shown. |
| TBE | Technical bid evaluation: the line-by-line technical review of the offered items. Checked by the technical approver. |
| TR12 | The D365 quotation approval workflow. Quote Hub's commercial approval follows the same steps. |
| WEL Tech Register | Woodside's technical register. For Woodside, each deviation is listed on the quotation with its register reference. |
| WTA | Woodside Technical Authority, which approves deviations on the WEL Tech Register. The WTA status is stated on the quotation. |